Who is responsible for your information
The official Filip Newman website is operated by Aenea Studios s.r.o., which is the controller responsible for personal information collected through the website and general management communications.
Nové sady 988/2
602 00 Brno – Staré Brno
Czech Republic Company ID: 22312480
When this policy applies
- Use of filipnewman.com.
- Management, booking, press and collaboration enquiries.
- Professional communications concerning the artist project.
- Newsletter or release updates where enabled.
- Website security, analytics and consent records.
External streaming, smart-link and social platforms apply their own privacy notices when you use their services.
Information we may collect
Information you provide
- Name, organisation, role and contact details.
- Press outlet, promoter, venue, event or company information.
- Requested date, territory, opportunity and project details.
- Budget, scheduling, travel and production information.
- Messages, documents and attachments you choose to send.
- Newsletter preferences where a subscription is offered.
Technical information
- IP address and approximate geographic region.
- Browser, device and operating-system information.
- Pages requested, date, time and referring page.
- Server, error and security log information.
- Cookie preferences and consent records.
- Analytics data where optional analytics have been accepted.
Information from other sources
A promoter, venue, label, journalist, collaborator, supplier or other professional contact may provide relevant business contact information for an opportunity or project.
Why we process information
To respond to booking, press, collaboration and professional enquiries. The basis is pre-contractual steps or legitimate interests, depending on the request.
To plan and administer agreed performances, appearances, releases or collaborations. The basis is contract.
To arrange interviews, provide approved materials and coordinate coverage. The basis is legitimate interests or requested pre-contractual steps.
To protect the website, maintain records and handle legal claims. The basis is legitimate interests.
To meet accounting, tax and other legal requirements. The basis is legal obligation.
To send opted-in updates or use optional analytics where consent is required and has been provided.
Information needed to respond
You are not generally required by law to provide information through the website. Contact, date, location, opportunity, scheduling and commercial details may be needed to assess a professional enquiry.
Without sufficient information, management may be unable to respond fully or assess the proposed opportunity.
Cookies and analytics
The website may use technologies required for security, network operation, accessibility, consent storage and essential website functionality.
Non-essential analytics or marketing technologies are activated only after any consent required by applicable law has been recorded. Continuing to browse is not treated as consent.
Streaming, smart links and social media
The website may link to streaming services, video platforms, social networks and smart-link services. Those providers may collect information when you visit or interact with their pages.
Their processing is governed by their own privacy notices. The website operator does not control their independent recommendation, advertising or tracking systems.
Who may receive information
- Authorised management and Aenea Studios personnel.
- Aenea Records where relevant to releases and press.
- Promoters, venues, agents and production partners.
- Journalists, publicity partners and media organisations.
- Website, email, form, cloud and analytics providers.
- Accountants, lawyers, insurers and professional advisers.
- Authorities or courts where legally required.
- A corporate purchaser, investor or successor where appropriate.
Personal information is not sold.
International processing
Artist and entertainment projects may involve organisations in the EEA, United Kingdom and other countries. Technology providers may also process information internationally.
Where safeguards are required, an adequacy decision, standard contractual clauses or another recognised transfer mechanism may be used.
How long information is kept
Normally up to three years after the last meaningful communication, unless earlier deletion is appropriate.
For the project duration and the period needed for contracts, follow-up, accounting, rights and legal records.
While professionally relevant and for a reasonable period afterwards, subject to objections and legal duties.
Until consent is withdrawn, the service ends or the address is no longer reasonably needed.
Normally up to twelve months unless needed longer for security investigation or legal protection.
According to configured retention periods and the visitor’s consent choices.
Your data-protection rights
- Access your personal information.
- Correct inaccurate or incomplete information.
- Request deletion in applicable circumstances.
- Request restriction of processing.
- Object to processing based on legitimate interests.
- Request portability where the legal conditions apply.
- Withdraw consent where processing is based on consent.
- Complain to a competent supervisory authority.
Requests may be sent to [email protected]. Reasonable identity verification may be requested.
Supervisory authority
You may lodge a complaint with the Czech Office for Personal Data Protection or another competent authority.
Newsletters and promotional messages
Release news, artist updates or promotional emails are sent only where an appropriate legal basis exists. Where consent is used, it may be withdrawn at any time.
Acknowledging this policy is not consent to receive marketing.
Security and sensitive information
Reasonable technical and organisational measures are used to protect personal information. No website or ordinary email transmission can be guaranteed to be completely secure.
Do not send unnecessary health, identity, financial or highly confidential information through ordinary email.
Children and automated decisions
The website is not designed to collect personal information from children through professional forms or newsletters.
Website information is not used for solely automated decisions producing legal or similarly significant effects.
Changes and contact
This policy may be updated when the website, services, providers, artist activities or legal requirements change.
Privacy questions and requests may be sent to [email protected].